Terms & Conditions

Last Updated: 15 August 2026

These Terms & Conditions ("Terms") govern your access to and use of the LibraryJi platform, website, mobile application, software, and related services ("Service").

By registering for an account, starting a free trial, purchasing a subscription, or using LibraryJi, you agree to these Terms.

If you do not agree with these Terms, you should not use the Service.

1. About LibraryJi

LibraryJi is a subscription-based (SaaS) library and study room management software. It helps libraries, reading rooms, study rooms, and coaching/self-study centres run their day-to-day operations online instead of on paper registers and spreadsheets. Customers pay a recurring subscription fee to access the LibraryJi web panel and mobile apps and the features included in their chosen plan.

Features may include:

• Seat and shift/rotation management with live seat availability
• Student and member enrollment and profiles
• Membership plans and subscription (fee) durations
• Fee and payment collection, dues and partial-payment tracking
• Daily attendance check-in and check-out records
• Membership renewals and expiry tracking
• Reports, dashboard and analytics (revenue, attendance, occupancy, expiring memberships)
• PDF and Excel exports of records and reports
• Staff/user accounts with role-based permissions
• Account and billing (plan) management
• Other features introduced by LibraryJi from time to time

Available features and usage limits vary depending on the subscription plan selected.

2. Account Registration

To use LibraryJi, you may be required to create an account.

You agree to:

• Provide accurate information
• Keep account information updated
• Maintain the confidentiality of your login credentials
• Prevent unauthorized access
• Immediately notify LibraryJi of suspected unauthorized access

You are responsible for all activity performed through your account unless caused by a security failure attributable to LibraryJi.

3. Free Trial

LibraryJi may provide a 30-day free trial for eligible new accounts.

The trial period begins from the date the trial account is activated.

During the trial:

• Eligible features may be available without payment
• Trial access may be subject to plan limitations
• LibraryJi may modify or discontinue trial availability
• One organization may not create multiple accounts solely to repeatedly obtain free trials

After the trial period ends, the account may require a paid subscription to continue accessing paid features.

4. Paid Subscription

After the free trial, users may select an available paid subscription plan.

The applicable:

• Plan
• Price
• Billing frequency
• Features
• Taxes, if applicable

will be displayed at the time of purchase.

A subscription becomes active after successful payment confirmation.

5. Contract / Subscription Period

The subscription contract period will correspond to the billing period selected by the customer, such as:

• Monthly subscription — one month
• Annual subscription — twelve months

The subscription starts from the date the paid plan becomes active or from the date specified during purchase.

Unless otherwise stated on the applicable plan, subscriptions do not create a permanent or lifetime license.

6. Renewal

If automatic renewal is enabled for a subscription, the subscription may renew for another applicable billing period unless cancelled before the renewal date.

LibraryJi may provide renewal notifications where required or appropriate.

If payment for renewal fails, LibraryJi may restrict or suspend paid features until the payment issue is resolved.

7. Cancellation

Users may request cancellation of their subscription.

Cancellation generally stops future renewals.

Unless otherwise provided by the applicable refund policy, cancellation does not automatically entitle the customer to a refund for the current billing period.

8. Refunds

Refund requests are governed by the separate Refund & Cancellation Policy published by LibraryJi.

The refund policy forms part of these Terms.

9. User Content and Library Data

You retain responsibility for the information and content you enter into LibraryJi.

This may include:

• Student and member records
• Seat and shift assignments
• Membership plan and subscription details
• Attendance records
• Fee, payment and expense information
• Staff information
• Notes
• Reports
• Other library or study room operational data

You grant LibraryJi the limited right to process such information solely as reasonably necessary to provide, secure, maintain, and improve the Service and fulfil our contractual obligations.

10. Prohibited Activities

You must not:

• Use LibraryJi for unlawful activities
• Attempt unauthorized access
• Reverse engineer the platform
• Copy or redistribute the software
• Circumvent subscription restrictions
• Upload malicious software
• Interfere with platform infrastructure
• Abuse API or system resources
• Use another person's account without authorization
• Attempt to access another organization's data
• Use LibraryJi to violate privacy or other applicable laws

11. Intellectual Property

LibraryJi's software, interface, design, branding, source code, features, documentation, and other proprietary materials are owned by or licensed to LibraryJi unless otherwise stated.

Your subscription gives you a limited, non-exclusive, non-transferable right to use the Service during your active subscription period.

It does not transfer ownership of the software to you.

12. Service Availability

We aim to provide reliable and continuous service.

However, temporary interruptions may occur because of:

• Maintenance
• Security updates
• Infrastructure failures
• Internet/network issues
• Third-party service failures
• Force majeure events
• Other circumstances beyond our reasonable control

LibraryJi does not guarantee uninterrupted or error-free operation at all times.

13. Account Suspension or Termination

LibraryJi may suspend or terminate an account if:

• These Terms are violated
• Payment obligations remain unpaid
• The account is involved in fraudulent activity
• The platform is being abused
• Security risks are identified
• Required by law or governmental authority

Where reasonably possible, we may provide notice before suspension or termination.

14. Data After Termination

After subscription termination, access to paid features may be restricted.

Data retention, deletion, export, and restoration may be subject to LibraryJi's technical capabilities, applicable plan, applicable law, and our Privacy Policy.

Users should maintain appropriate backups of important information.

15. Limitation of Liability

To the maximum extent permitted by applicable law, LibraryJi will not be responsible for indirect, incidental, special, consequential, or loss-of-profit damages arising from use or inability to use the Service.

LibraryJi's aggregate liability arising from a paid subscription will, to the extent legally permissible, be limited to the amount actually paid by the customer to LibraryJi for the applicable subscription period giving rise to the claim.

Nothing in these Terms excludes liability that cannot legally be excluded.

16. Changes to the Service

LibraryJi may add, modify, remove, or update features from time to time.

We may also introduce new plans, modify pricing, or discontinue features, subject to applicable law and reasonable notice where required.

17. Changes to Terms

We may update these Terms from time to time.

Continued use of LibraryJi after updated Terms become effective constitutes acceptance of the revised Terms, subject to applicable law.

18. Governing Law

These Terms shall be governed by the laws applicable in India.

Any dispute shall be subject to the jurisdiction of the competent courts having jurisdiction over the applicable location of LibraryJi, subject to applicable law.

19. Contact

LibraryJi

• Email: libraryji54@gmail.com
• Support: support@libraryji.in
• Phone: +91 70697 63365